Financial Policy

Please read the 2026 Financial Policy in full and complete the electronic signature at the bottom of the page. This signed policy will be saved in your student folder.

This document is legally binding. Please read all sections carefully before submitting.

← General Admission

REGISTRATION

A Registration Fee is paid in the first year – R1 900.
After 11 months a Re-Registration Fee of R450 is invoiced annually (invoiced in the 12th month).
Re-registration fee applies if re-enrolling for a 2nd time – R450 (Re-joining the Institute).

INVOICING

An invoice is sent on the 25th of each month to be paid upfront by the end of the month. (Check SPAM and TRASH folders if you can't see the invoice.)
All fees are to be paid in advance.
Monthly fees are paid over 11 months from the date of enrolment. (For example, December is not necessarily your free month. If enrolment was in April, then March the following year will be your free month.)
A monthly invoice is issued for the Licence Fee and Service Fee. This is a fixed amount regardless of the number of courses. Each student's free month will differ depending on enrolment.

MICROSOFT LICENCE

Microsoft 365 licence is a free basic online software, issued to the parent and student upon registration.
Microsoft Office Desktop version is compulsory for a Grade 9 student and is used for compulsory courses.
Microsoft 365 desktop version can be bought at a reduced cost from the Institute. (See fee structure below.)

PAYMENT

Payment to be made before the 5th of each month (No reminder will be sent!).
After the 5th an administrative fee of R100 per family will be charged.
If you pay your school fees after the due date without prior notice, you will be required to pay a R100 admin fee.
If not paid by the 5th, our accounts department will telephone the parent responsible to arrange settlement of arrears.
If payment has not been received by the 17th, or a mutually agreeable written arrangement has not been reached, a warning letter will be written regarding temporary suspension.
Should the account remain unpaid by the 25th (or the last school day closest to it), the child(ren) will be temporarily suspended with immediate effect.
The student's login will be placed on hold and an automatic notice period will be in place.
If the account remains unpaid beyond 30 days (i.e. the 30th of the following month), the account will be handed over for collection by the school's legal representatives.
ALL queries regarding accounts should be addressed in writing to the Accounts Department: natasha@activeschool.co.za.
Re-activation will only take place when the full outstanding amount is paid.
Once a 2nd automatic notice period (for non-payment) has been put in place, the family will not be eligible to register with the Institute again.

NOTICE PERIOD

As per registration contract, there is a 3-month notice period.
All fees are payable during the notice period.

DUAL ENROLMENT

Should a student transfer over to Dual Enrolment, then a 3-month notice must be given.

EXPULSION

The parent will be liable for a 3-month notice period thereafter. (Please refer to the Academic Honesty Policy as well as the Plagiarism Policy.)

TAKE NOTE

A student may finish a grade sooner or later than a year, depending on the work ethic of the child.

GRADE 12

The last service fee is payable up until the last schoolwork is completed and externally moderated (this can take up to 3 weeks).
If the last schoolwork is completed in the middle or end of a month, a full month's fee will still be charged, as the platform must be active for external moderation.
A full month's fee is payable if any part of the month is used.
The student's account must be fully settled before the Grade 12 certificate is released.

PRICE INCREASE

There is an annual price increase in January of each year.

BANKING DETAILS

Please make sure that payments are made into the correct banking account. The details are on the invoice and statement.
Reference for payment: Student Name & Surname OR Parent Name & Surname (No invoice number or month). Please keep this the same every month.

The Heart of Management

Active Home Education Institute is responsible to you the parents and to God for the sound financial management of the school. The above procedures had to be set in place to ensure effective financial management.

There is some misconception in certain quarters that Christian schools are Biblically required to turn a blind eye to irresponsibility by parents in the payment of their fees. This is simply not the case. In fact, the Bible has very pointed things to say about the management of our finances (such as Rom. 13:8 "Let no debt remain outstanding, except the continuing debt to love one another."). We, therefore, as a Christian school, make no apologies for our expectation of a high level of integrity from our parents regarding their financial obligations.

Please do:

Take the initiative to contact our Accounts Department regarding problems with paying your account, rather than waiting for them to contact you.
Co-operate with their attempts to assist you in making a payment plan and then keeping to it.
Talk honestly with us — we have an open door policy.
Give us grace for the mistakes we make as we extend grace to you.

Please do NOT:

Wait until your account is far overdue before taking action.
Be rude to or angry with Accounts Department when they call you — they are only doing their job.
Assume that we will know your individual situation without following the proper channels of communication.

2026 Fee Structure

Registration Fee (First Year)	R1 900
Re-Enrolment Fee	R450
Microsoft 365 Desktop (Annual)	R1 200
Grades 3–8 (11 months from enrolment)	R2 400 / month
Grades 9–10 (11 months from enrolment)	R2 920 / month
Grades 11–12 (11 months from enrolment)	R3 650 / month
GED (11 months from enrolment)	R2 400 / month
VLC (12 months)	R1 500 / month

2026 Grades R–2 Fee Structure

Service fee per term (Gr R – Gr 2)	R800
Term 1 Workbooks (Gr R & Gr 1)	R4 540
Term 1 Workbooks (Gr 2)	R2 490
Term 2–4 Workbooks (Gr R, Gr 1 & Gr 2)	R2 490